VACANCY CALL FOR APPLICATIONS N. 01/2025 SUPPORT ASSISTANT AT THE OFFICIAL RESIDENCE: ENGLISH-SPEAKING CLEANER AND HOUSEKEEPER
The Embassy of Brazil in Tbilisi hereby announces, through a Selection Committee appointed by H.E. the Brazilian Ambassador, that it will carry out a selection process to form a reserve roster and hire one (1) Support Assistant (Cleaner and Housekeeper) for the Official Residence, located in Tbilisi, Georgia, in accordance with Decree No. 1,570, dated 21/07/1995, the Ordinance of the Minister of State for External Relations, dated 12/09/1995, Law 11,140, of 29/12/2006, and the provisions of this Notice:
1. POSITION AND RESPONSIBILITIES
1.1. Job Purpose
The Support Assistant is a locally hired employee responsible for general service tasks, mainly working as an English-speaking cleaner and housekeeper, as defined in the employment contract.
Duties will be performed at the Official Residence, though the employee may occasionally be assigned to other locations designated by the Embassy of Brazil in Tbilisi.
1.2. Main Duties and Responsibilities
The Support Assistant will perform daily cleaning and household tasks similar to those of a house attendant, including but not limited to:
a)Cleaning, dusting, and tidying all areas of the residence, including furniture, silverware, crystal, and decorative objects.
b)Washing, ironing, and properly storing linens, clothing, and laundry items.
c)Changing and maintaining bed linens, tablecloths, and bathroom towels as scheduled.
d)Assisting the chef with basic kitchen tasks such as washing dishes, cleaning surfaces, and organizing storage areas.
e)Helping manage the inventory and purchase of cleaning and household supplies, in coordination with the Administration Sector of the Embassy.
f)Providing general care and assistance in maintaining the property in excellent condition.
g)Assisting the butler or house manager in welcoming and attending to guests, providing a hospitable atmosphere.
h)Supporting communication with service providers and suppliers for the Official Residence.
i)Assisting with table service during meals, including setting and clearing tables.
j)Supporting official events such as breakfasts, lunches, dinners, and receptions, in a courteous and professional manner.
k)Inspecting residence areas and reporting any maintenance needs or household requirements to the butler or house manager.
l)Assisting with rearrangement of furniture and objects as needed.
m)Performing other related tasks within the Official Residence as requested.
1.2.1. Scope of Responsibilities
The duties include all indoor areas of the four-floor residence.
1.2.2. Additional Assignments
Other assignments may be agreed upon between the Embassy administration and the employee.
2. COMPENSATION
2.1. Salary
Gross monthly salary of GEL 2,610.84 (two thousand six hundred and ten lari and eighty-four tetri).
2.2. Additional Benefits
A non-monetary benefit for on-site meals (food allowance) may be provided at the sole discretion of the Embassy. This shall not exceed 20% of the gross monthly salary (GEL 522.16 per month), and will be conditional upon submission of valid food purchase receipts.
2.3. Other Compensation
No other forms of compensation are foreseen.
3. ELIGIBILITY AND APPLICATION REQUIREMENTS
3.1. Basic Eligibility
a)Adult .
b)Ability to speak and understand English.
c)Not having family relations (up to the second degree) with any official or local employee working at the Official Residence or at the Embassy of Brazil in Tbilisi.
d)Non-Georgian citizens must provide proof of legal residency and permission for paid work in Georgia.
3.2. Application Process
Candidates must submit scanned copies of the documents listed in section 3.3 via email to <admin.tbilisi@itamaraty.gov.br>, with the subject line: "Selection Process 01/2025 – Registration – Candidate’s Name"], by May 1st, 2025. Attachments must not exceed 10 MB.
3.2.1. Completeness of Application
Only complete applications with all mandatory documents will be accepted. Optional documents (section 3.4) must be included in the same email.
3.3. Mandatory Documents for Registration
a)Curriculum vitae (CV) in English with a recent photo and relevant experience.
b)Identity (ID) document proving minimum age of eighteen (18).
c)Proof of legal residence and permission to work in Georgia.
d)For Brazilian candidates only: certificate of electoral discharge.
e)For male Brazilian candidates only: military service discharge certificate.
3.4. Optional Documents
a)Diplomas or certificates of professional training.
b)Professional recommendation letters.
c)Language certificates (English, Portuguese, Spanish, French, or Russian).
3.5. Documents Required During Interview Phase
Candidates invited to interview must present the following documents:
a)Certificate of physical and mental fitness issued by an official institution of Georgia.
b)Criminal record certificate (issued within the last 3 months).
c)Completed and signed registration form (provided by the Embassy), which will include:
i.Acknowledgment that the position being applied for is not considered public employment or a public function governed by Brazilian Law.
ii.Declaration that the candidate does not hold a position, job, or role in the Brazilian public service.
iii.Disclosure of any family or personal association with the Official Residence or Embassy staff, if applicable.
4. EMPLOYMENT AGREEMENT REGIME
4.1. Governing Law
The employment agreement between the employee and the Embassy of Brazil in Georgia is governed by the labor laws of Georgia.
4.2. Employment Status
This selection process does not constitute recruitment for the public service, and the Support Assistant position is not a role within the Brazilian public service.
4.3. Contract Terms
The selected candidate will sign a temporary 12-month contract with a three-month probationary period. If both parties agree, the contract may be renewed after the first year.
4.4. Working Hours
The working week is 40 hours, typically 8 hours per day. Working hours and days may vary according to the schedule defined by the employer. The hired individual may be called upon to meet special demands whenever necessary, and any overtime will be compensated by equivalent rest hours.
5. SELECTION PROCESS
5.1. Language Skills
English proficiency is mandatory. Inability to communicate in English will lead to disqualification.
Other languages (Portuguese, Spanish, French, Russian) are an asset.
5.2. Selection Phases
According to the tentative schedule established in Annex I, the selection process will consist of a minimum of three phases:
a)Document analysis.
b)Curriculum vitae analysis.
c)Interview and presentation of additional mandatory documents (item 3.5).
5.3. Document Analysis Phase
The document analysis phase is eliminatory and consists of submitting all mandatory documents as outlined in section 3.3.
5.4. Curriculum Vitae Analysis Phase
In the curriculum vitae analysis phase, which is classificatory, the Selection Committee will consider the compatibility of qualifications with the offered position, based on the documents presented.
Candidates with relevant experience will be prioritized.
Criteria for analysis include educational background and professional experience, as well as the optional documents mentioned in item 3.4.
5.5. Interview Phase
Selected candidates will be called for an interview, to be held tentatively on the date specified in Annex I, at an address to be informed to the candidates in due course.
The interview will assess the candidate's communication skills, professional demeanor, problem-solving abilities, understanding of etiquette and diplomatic protocol, availability for flexible working hours, and suitability for working in a formal residential environment. Candidates will also be evaluated on their interpersonal skills and ability to handle the specific requirements of the Official Residence.
5.6. Interview Requirements
Candidates must arrive for the interview 15 (fifteen) minutes before the scheduled time, bringing a photo ID, as well as the additional documents listed in section 3.5, which are mandatory to present.
Candidates who do not present the required documentation listed in section 3.5 will be disqualified from the selection process.
5.7. Practical Test
In order to verify the abilities and skills of the pre-approved candidates, the Embassy might, at its full discretion, call for a practical test at the Official Residence, which will function as a fourth phase of the selection.
5.8. Evaluation Criteria
The final results will consider a grade up to 10 (ten) points, based on the leverage of the above criteria: 3 (three) points for the curriculum vitae analysis, and 7 (seven) points for the interview stage.
In case a practical test is undertaken, the final results will consider a grade up to 20 (ten) points, based on the leverage of the above criteria: 3 (three) points for the curriculum vitae analysis, 7 (seven) points for the interview stage, and 10 (ten) points for the practical test.
The grades will be registered in decimals. In case of a draw, the candidate with the highest score in the interview will be selected.
6. SUBMISSION OF APPEALS
6.1. Appeal Process
Appeals against the results of the selection process must be submitted within 24 hours after provisional results are announced, via email to admin.tbilisi@itamaraty.gov.br. Appeals will not suspend the process.
6.2. Appeal Deadline
Appeals submitted after the deadline or in any format other than that specified in this call for applications will not be accepted.
6.3. Final Decision
Appeals will be reviewed and decided by the Embassy, with no further appeals allowed.
7. RESULTS AND HIRING
7.1. Publication of Results
Final results will be published on the Facebook page of the Embassy of Brazil in Tbilisi (https://www.facebook.com/embassy.brazil.tbilisi) on the tentative date specified in Annex I.
7.2. Contract Signing
The selected candidate must report to the Embassy of Brazil on the date specified in the final results of the selection process to sign the contract, upon presentation of the originals of the supporting documentation required in Section 3.
7.3. Social Security Registration
Proof of registration in Georgia’s social security system is required before hiring.
If the candidate is a Brazilian national who is legally prohibited from registering with the local system due to local legislation, they must instead submit official documentation confirming that such registration is not permitted.
7.4. Validity of Selection Process
This process is valid for 12 months from publication of final results. During this period, other approved candidates may be called, based on their ranking, in case of vacancies in the same employment category, whether permanent or temporary.
8. GENERAL PROVISIONS
8.1. Terms and Conditions
By applying, candidates agree to the conditions outlined in this notice. Providing false information will result in disqualification.
8.2. Non-Appearance
If the selected candidate does not report on time, the next ranked candidate will be contacted.
8.3. Unforeseen Situations
Any situations not described in this notice will be resolved by the Selection Committee.
Tbilisi, April 15th, 2025.
CESAR NASCIMENTO PAULO R. DALLAGNOL MARIAM LOMSADZE
CARLOS MARTINS CEGLIA, Ambassador of Brazil
ANNEX I -- SCHEDULE OF THE CALL FOR APPLICATIONS
- Publication of the Call for Applications: 16 April 2025
- Application Period: 16 April to 01 May 2025
- Document and Curriculum Vitae Analysis (Phases 1 and 2): 02 to 07 May 2025
- Publication of Shortlisted Candidates for Interview: 08 May 2025
- Interviews (Phase 3): 9 to 14 May 2025
- Expected Publication of Provisional Results: 15 May 2025
- Practical Tests (Phase 4 - at the discretion of the Embassy): To Be Determined*
- Deadline for Submitting Appeals: 16 May 2025
- Expected Publication of Final Results: 19 May 2025
- Expected Date for Contract Signing: 20 May 2025
Please note: If the Embassy of Brazil decides to hold practical tests (as stated in Sections 5.7 and 5.8 of this Notice), the timeline above will be adjusted accordingly, and a revised schedule will be communicated to the shortlisted candidates.