Human Resource Recruitment Agency is seeking to recruit suitable individual for the position of Receptionist.
The candidate will be hired by HR Recruitment Agency and will be assigned to ADB (Asian Development Bank).

Responsibilities:

• Ensure that the reception desk is occupied at all times during office hours; answer phone calls and forward to appropriate staff or take messages.
• Coordinate with lobby administrator on ground floor to allow elevator access; greet guests and call appropriate staff to reception to escort guests.
• Support meetings at office facilities, including reserving and setting up meeting rooms; back-up personnel in serving tea/coffee to guests.
• Schedule meetings for office and Headquarters staff based on staff requests; arrange appointments and meetings.
• Manage electronic filing system/SP, including printing and scanning documents.
• Accept incoming mail/parcels, maintain logbook of incoming and outgoing documents, and follow up for needed responses by the deadline.
• Prepare diplomatic pouches for sending to Headquarters; receive diplomatic pouches from Headquarters and other representative offices, arrange for customs clearance/letters for incoming and outgoing shipments.
• Assist visiting missions with various administrative and logistical duties as required, distribute office entry cards for mission members, maintain logbook and collect cards before their departure. 
• Edit internal documents to meet ADB’s standardization requirements and track document flow.
• Retrieve files/documents for preparation of reports, prepares tables and charts for reports.
• Monitor copy machines and other office equipment to ensure smooth and uninterrupted office operations and contact GRM IT for maintenance as needed.
• Monitor the cleanliness and functioning of the office space and facilities, and contact cleaners or maintenance as needed.
• Store and issue office supplies according to office internal procedures.
• Provide other duties as may be assigned by Supervisor.

 
Experience and Requirements:

• University degree.
• At least 3 years of relevant administrative and operations experience, preferably with international organizations.
• Excellent knowledge and use of MS Office and editing and formatting skills.
• Ability to manage priorities and workload within general schedule of work, instructions and standardized practices.
• Ability to foresee response and implication of own outputs, and to undertake tasks efficiently and proactively.
• Ability to work collaboratively with multinational teams.
• Ability to work and input information in internal databases and systems.
• Ability to work with individuals from different cultural/national backgrounds.
• Good analytical thinking with ability to make simple causal links, pro-and-con lists and analyses to reach a decision.
• Strong interpersonal skills.
• Excellent written and verbal communication skills in English and Georgian.  

If you feel you have the required skills and experience to fulfill this role please send your CV to the following e-mail address: project11@hr.ge
Only Short Listed candidates will be contacted.