პროექტის ასისტენტი
VIP HEKS-EPER
თარიღები: 16 ოქტ - 25 ოქტ
მდებარეობა: თბილისი
დასაქმების ფორმა: სრული განაკვეთი
მივლინება: არა
განათლება: ბაკალავრი
ენები: ინგლისური,  ქართული
სხვა:  პროექტის მართვა
ელ.ფოსტა გამოხმაურებისთვის: tata.zenaishvili@heks-eper.org
Position Title: Project Assistant
Duty Station:  Based in Tbilisi with periodic travel to project areas in Kvemo Kartli and Samtskhe-Javakheti.
Position Category:  Full-time, 34 months
Start Date: Beginning of December 2024

Short Summary HEKS-EPER Activity
HEKS-EPER works in development cooperation and humanitarian aid in over thirty countries around the world. HEKS-EPER supports local initiatives of partner organizations in the field of civil society development, rural development, income generation and humanitarian aid intervention as well as implements the projects, mandated by institutional donors, such as EU, SDC etc.

ACTION DESCRIPTION
In frame of the EU supported Diversity for an Inclusive Future initiative, HEKS-EPER Georgia is recruiting a Project Assistant. The recruitment is subject to the successful approval by the EUD in Georgia and a member of the consortium Center for Training and Consultancy. 
Diversity for an Inclusive Future is a 36-months intervention building upon the successful achievements and track records of its consortium members, HEKS-EPER Georgia and the Center for Training and Consultancy (CTC). 
The action will enhance social cohesion among communities in Georgia, by upholding civic, political, as well as economic, social and cultural rights of ethnic and religious minorities and promoting a tolerant and inclusive national identity (Outcome), thus it will contribute to strengthening inclusive governance, positive pluralism and human rights in Georgia (Impact). The consortium will achieve this thanks to the following outputs: 
Output 1: The role and leadership of ethnic and religious minorities in social dialogue and in civil society and political processes is reinforced. 
Output 2: The rich tangible and intangible cultural heritage of the diverse minority groups of Georgia is successfully used as a tool to foster cultural diversity and tolerance. 
Output 3: Good practices drawn from the pilot and innovative initiatives are introduced for replication at the sociopolitical level, to ensure sustainable anchoring.

 GENERAL POSITION SUMMARY
  • A Project Assistant oversees communication, cooperation and mobilization of stakeholders and target groups, administration/logistic support tasks and the smooth functioning of day-to-day activities in collaboration with the CTC team. The Project Assistant will also be responsible for managing project documentation and assisting with the administration of the Digitool platform.
  • ESSENTIAL JOB FUNCTIONS
  • Administrative & Logistical Support
  • Provide administrative and logistical support, including managing project documentation, filing, and maintaining records.  
  • Coordinate and assist in organizing meetings, workshops, and events, including logistics such as venue booking, participant invitations, and material preparation.  
  • Assist in preparing reports, presentations, and other project-related materials as needed.  
  • General Project Support
  • Assist the project team in tracking project progress and timelines, ensuring that deadlines are met and deliverables are completed on schedule.  
  • Support the team in preparing for meetings, including drafting agendas, taking minutes, and following up on action items.  
  • Contribute to the overall success of the project by providing day-to-day support to the Project Director and other team members as required.
  • Regularly visit the project sites together with the project staff.
  • Digitool (Communication platform) Platform Management
  • Manage and maintain the Digitool platform in collaboration with the project team, ensuring accurate and up-to-date visibility materials upload and communication with the donor. 
  • Provide technical assistance to team members and stakeholders using the platform, ensuring smooth operation and troubleshooting any issues that arise.
QUALIFICATIONS:
  • Education
  • Bachelor's degree in project management, business administration, social sciences, or a related field.
  • Experience
  • Minimum of 3 years of experience in a similar role, in the development or non-profit sector.  
  • Experience in stakeholder communication and coordination, administration, and logistics.  
  • Familiarity with project management tools 
  • Familiarity with Digitool (communication platform) is a plus.    
  • Skills
  • Strong organizational and multitasking abilities, with excellent attention to detail.  
  • Excellent communication and interpersonal skills, with the ability to work effectively in a team and engage diverse stakeholders.  
  • Proficiency in Georgian, English.
  • Proficient in Microsoft Office (Word, Excel, PowerPoint); AI and other relevant software.  
  • Ability to work under pressure and meet tight deadlines
HEKS-EPER Georgia is committed to creating an inclusive working environment. All qualified applicants will receive consideration for employment without regard to race, religion, gender, or nationality.
Interested applicants should send their CV to HEKS/EPER, motivation letter and references at: tata.zenaishvili@heks-eper.org, no later than October 25, 2024. Please, indicate in the subject line Job Title for which you are applying.